• Not discussed.

TT-A

• Schedule and Meet Package to be provided by ELM by Wednesday.
  • Times of breaks/events not to be indicated on schedule.
• Exploring idea of setting two (2) breaks for volunteers.
• Start of races at 8:00-8:30.
• Lanes to be assigned via marshalling. No heats and lanes on any card.
• Genders not to be merged.
• ELM to seek experienced/dependable runners for 25m events

TT-B

• Meet Package to be created by VPSwim
• Swimmers to be marshalled. No heats and lanes on any card.

Other

• No ribbons to be provided.

Review of Volunteer Assignments

• C. Bedic to share proposal for assignments of officials
• TT-A: Ok
• TT-B: Timers needed + review of recording table
• All major officiating roles have been filled.
• Deadline Tuesday. Awaiting deadline before asking for more volunteers.
• Assignment list to be sent in advance (Thursday/Friday)

Coach Briefing

• VPSwim to share notes from last year’s meeting
• Meeting to be conducted by meet organizer/referee (TT-A); VPSwim and referee (TT-B)
• Points to specify:
  • No card-biting
  • Alternates must be written on back of card
  • Marshals have last say on lane placements
  • Jury of appeal must be requested within 30 minutes of race
  • Video evidence is invalid per FNQ/SNC guidelines
  • Swimmers must be early
  • Remind procedure for relay takeovers
  • Zero-tolerance policy for disrespectful/incivil behaviour.

Officials’ Briefing

• VPSwim to share notes from last year’s meeting
• Points to specify:
  • Runners must ensure to distribute proper cards to lanes during 25m events.
  • Timers must validate name of swimmer
  • Timers must write on left side of card
  • Turn judges must understand in-water relay takeover procedure

Standardization of DQ’s

• C. Bedic to assess whether a meeting between referees at TT-A and TT-B is necessary to standardize DQ’s
• DQ’s to use standard slips
  • 8 & Under: wrong pull only
  • Other: competitive advantage

Decorum for Volunteers

• White shirt for volunteers, red for officials

Jury of Appeal and Protests

• Must be completed within 30 mins, referee to be informed

Total Number of Entries

• Deadline Wednesday. Deck entries are permitted. VPSwim to share protocol via email
• VPSwim to verify eligibility of swimmers on Thursday

Recording

• Recording to be done on Integrated Results Sheet (Time Trials/Big Meet).
• VPSwim to send copy to M. Chown ahead of TT.
• M. Chown to organize cards after TT. VPSwim to hand over TT-B cards.
• Recorders to organize cards per event, from fastest to slowest.
• VPSwim to supervise TT-B recording table.
• Access to sheet must be limited to select individuals.

Results

• Results are not published until signed off by Ref.
• Results to be online. ELM/BAL to also post printed/signed results.

• City and local reps? Mayor, MNA?
• National anthem to be played?
• Media presence?

Arena

• VPSwim to connect ELM with Arena contact
• VPSwim to provide ELM with set of Arena backstroke flags

Team Cheering

• Provide time for teams to cheer on deck during break
• JMOC to decide team with greatest team spirit

Decorum for Volunteers

• White shirt for volunteers, red for officials

Weather

• Sun + no precipitation expected

Equipment, etc.

• Tents—ok
• Starting Guns—ECC to provide backup for TT-A; VPSwim to confirm for TT-B
• Printer: ECC to provide printer for TT-A; VPSwim to request printer from City in TT-B
• Announcer: deemed not necessary for TT, but possible.

Participating Team Food Contributions

• List of food allocations to be provided by ELM before Wednesday.
• VPSwim to prepare food allocations for TT-B

Meet Package and Other Details

• Meet packages to be shared by ELM on Wednesday