Equipment

• Equipment ok

Volunteer Situation

• NAA provided 11 volunteers—need for other pools to provide volunteers

Weather

• No issue

Location Setup

• Setup ok—pools did not use assigned areas.

Food

• To be discussed by THO

Schedule of Meet

• Length of events ok
• Placement and length of lunch break ok (between BR and FR). 30 mins max.

Recording and Results

• Fully online; recording process ok.
• One (1) reported issue with cards—procedure must be better clarified at volunteer meeting.

Other

• To be discussed by THO

Proposal for Two (2) Sessions at TT-A

• Brought forth due to reduction in lanes (4)
• VPSwim advances third option, to maintain one session and send 1-2 teams to TT-B

Start Time and Breaks

• BK-BR-[Break]-FR-FL-Relay
• Warm-Ups

Review of Volunteer Assignments

• Confirmation of higher-level officials
• Review of needs in timers/other positions

• Review of distribution of volunteers amongst pools
• Missing S&T’s

Officials and Coaches Briefing

• Points to specify at meeting?
• Runners must ensure to distribute proper cards to lanes during 25m events.
• Referee and VPSwim to hold meeting at TT-B
• Referee/other to hold meeting at TT-A
• Standard meeting document to be made for consistency of information.

Standardization of DQ’s

• Determine DQ standard.
• Hold meeting with volunteers next week ahead of Saturday.

Decorum for Volunteers

• White shirt for volunteers, red for officials

Jury of Appeal and Protests

• Must be completed within 30 mins
• Procedure and person to inform must be clarified

Total Number of Entries

• Deadline extended to Wednesday. Deck entries are permitted

Recording

• Recording to use modified version of online Results Sheet (as was case for SSM 2024)—sheet to be reviewed by M. Chown.

Results

• Results are not published until signed off by Ref.
• Results to be online only—no paper at events.

• Pres. and VPSwim to speak prior to start (President: Div. A; VPSwim: Div. B)
• Hosting Team to speak prior to start
• City and local reps? Mayor, MNA?
• National anthem to be played
• Media presence?

Awards / Contests

• Ribbons—given out in part or in full?
• Air Canada raffle to be run in conjunction w/ Air Canada Foundation.

Team Cheering

• Provide time for teams to cheer on deck during break—important as no cheering at SSM
• JMOC to decide team with greatest team spirit

Decorum for Volunteers

• White shirt for volunteers, red for officials

Weather

• 20-24 degrees; no precipitation expected

Equipment

• Tents
• Starting Guns
• Other?

Participating Team Food Obligations

• List of food allocations to be proposed by VPSwim
• SUR requests breakfast food

Meet Package and Other Details

• Meet packages must be uploaded by Tuesday

Food Sponsors

• Potential grocery sponsors to be called on Monday