Joint Meet Organizing Committee
Agenda | 15 Jul. 2025
The Joint Meet Organizing Committee is holding its first meeting on July 17th, 2025, at 19:00.
Attached Documents
Agenda | 15 Jul. 2025
The Joint Meet Organizing Committee
- Equipment and Preparation for Summer Swim Meet
- Volunteers
- Presence of Kiosks
- Officiating
- Registration, Entries and Results
- Speeches, National Anthem, etc
- Preparation for Time Trials and Big Meet
Document ID: D-CS-JMOC-250719-A-EN
Last Update: July 15, 2025
1. Equipment and Preparation for Summer Swim Meet
Equipment
- Starting gun (and backup)
- False Start Rope + Lane Ropes
- Tents and Chairs
- Computer for Results
Weather
- 20-25 °C throughout the day, no rain or clouds expected.
Location Setup
- Changes to setup of last year?
Food
- Does THO require support w/ food (through model from 2024 BM)
- Food for coaches? If so, max no. of tickets proportional to no. of swimmers.
Schedule of Meet
- Review Schedule of Meet
- Start with Backstroke: BK-BR-FR-FL
- Placement and length of lunch break
Review Meet Package
Review of 2024 Summer Swim Meet
- Address any issues from 2024 Summer Swim Meet
Other Requirements for Summer Swim Meet
- To be brought forth by THO
2. Volunteers
Registered Volunteers
As of 15 Jul. 2025:
- 2 timers (1 BWD, 1 VYC)
- 1 SNC S&T (1 WES)
NAA to provide
- 3-5 student volunteers
Meet Requirements
- 1 Referee
- 1 Starter
- 2 S&T
- 10 timers
- 1-2 runners
- 2-3 marshalls
- 1 Recorder
3. Presence of Kiosks
- Possibility for presence of YMCA and Le Phare at SSM upon approval of THO?
4. Officiating
Officials Briefing
- Referee and VPSwim to hold meeting
- Points to specify at meeting?
Coaches Briefing
- Referee and VPSwim to hold meeting
- Points to specify at meeting?
In-Water Starts
- Rule for starts—placement at start?
Standardization of DQ’s
- Determine DQ standard.
Decorum for Volunteers
- White shirt for volunteers, red for officials?
5. Registration, Entries and Results
Total Number of Entries
- Total of 165 swimmers (as of 15. Jul. 2025)
- Total number of swims TBD
Recording
- Recording to use modified version of Dual Meet Results Sheet (as was case for SSM 2024)
- SSM 2024 did not require sign-off by referee—procedure for SSM 2025 to be established
Results
- Results to be available live, online only, unless printer available at THO.
6. Speeches, National Anthem, etc
- Pres. and VPSwim to speak prior to start
- THO to speak prior to start
- National anthem to be played
Awards (+ Contest)
- DDO Swimming to provide bursary to top FR ‘8 an Under’ boy and girl. Awarding at lunch?
- Medal awarding throughout event? Confirming w/ Pres. re: awards.
- Organize a medal + photo booth. Homemade THO backdrop?
- To be feasible, need for 1 volunteer on awards.
- Air Canada raffle to be run in conjunction w/ Air Canada Foundation—refer to Pres.
Team Cheering
- Provide time for teams to cheer on deck?
Photographer
- Official NAA/THO photographer?
7. Preparation for Time Trials and Big Meet
Meet Package and Other Details
- Standardize Meet Info on NAA website—move away from PDF’s
- Hosting Pools to send meet package info at least 1.5 week in advance to allow for uploading to website.
Organization of Events
- Use SSM as model + test for any issues
- TT and BM to use new Results Sheet—move away from Excel.
- Need to scout for volunteers and officials early
- Find sponsors for food—VPSwim to find contacts from 2024 BM grocery sponsors.